Check it out! How To Keep Your Family Activities In Sync With A Shared Google Calendar

For the most up-to-date information, see my iPhone Exchange ActiveSync Guide!

This post is part of my series focused on integrating the iPhone with Microsoft Exchange using ActiveSync:

• iPhone OS 3.0 information:
  1. First Look: iPhone 3.0 And Exchange ActiveSync Integration
  2. How To Subscribe To Internet Calendars In iPhone OS 3.0
  3. How To Access LDAP Directories In iPhone OS 3.0
  4. iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
• How To Set Up iPhone Exchange ActiveSync
1. A Few iPhone Exchange ActiveSync Gotchas
2. Can the iPhone Sync With Multiple Exchange Servers?

This is really a major advancement for the iPhone platform. With 3.0, you have many different calendar synchronization options and can mix and match, using all or none as you see fit:

How to Subscribe to a CalDAV Server (Like Google Calendar)

CalDAV is a powerful open protocol for calendar event synchronization. Lots of services support it, including Google’s free Calendar application, which is part of gmail and Google Apps. It’s a mash-up of WebDAV and ICS and supports two-way synchronization, notes, alerts, and such. iPhone OS 3.0 includes CalDAV as a supported protocol for over-the-air subscription and synchronization, so it can seamlessly synchronize your Google calendar with your phone calendar. Unlike ICS, however, you can create and edit CalDAV entries on the phone and the changes will quickly show up in your Google calendar.

iPhone 3.0 includes direct over-the-air use of CalDAV, ICS, and LDAP servers

Setting up CalDAV, though hidden, is pretty slick. Follow these steps:

1. On the iPhone, select “Settings”
2. Select “Mail, Contacts, Calendars”
3. Select”Add Account…” under “Accounts”
4. Select “Other” at the bottom
5. Select “Add CalDAV Account”
6. Enter “www.google.com” for “Server” – the iPhone will automatically identify this as a google CalDAV server!
7. Enter your gmail user name (e.g. “sfoskett”) or full google apps username and domain (e.g. “stephen@fosketts.net”) for “User”
8. Enter your password for “Password”
9. Optionally modify the description
10. Select “Next” and you’re done!

The iPhone recognizes Google Calendar – it’s smart enough to “know” that when you enter “www.google.com” as the CalDAV server it needs to correctly format the URL for Google. Other CalDAV server types might need some tweaking, which you can do in the Advanced tab of the CalDAV’s account in Settings.

All CalDAV calendars are bi-directional, meaning you can create or edit entries and they will (eventually) synchronize on both the phone and calendar server. In my tests, items modified on the iPhone showed up almost immediately, while changes made on Google’s calendar server took a few minutes to show up.

Two notes on CalDAV:

1. Although the documentation says it’s read-only, my Google Calendar absolutely, definitely, is read/write: I can create and modify appointments in the Google Calendar on the iPhone and it shows up online.
2. The “Sync events x weeks back” limit in settings does not apply to CalDAV or ICS! Large numbers of events will cause Calendar to be very, very slow. Beware!

Other popular apps also support CalDAV, including Apple Leopard Server’s iCal Server, Yahoo Calendar, and Zimbra.

I use this capability as a shared family activities calendar. What ideas do you have?

How to Subscribe to an iCalendar Server/.ICS feed

iCalendar is an older calendar subscription format, and many servers offer .ICS feeds of calendar entries. I particularly love TripIt‘s free travel itinerary service, which is available as an ICS feed. iPhone OS 3.0 also includes iCal as a supported protocol for over-the-air subscription, so you can view your ICS feeds right in your phone calendar. Note that iCalendar is read-only, like an RSS feed, so you cannot create or edit items on the phone.

Tap a link to a .ics file and the iPhone will ask to subscribe

The simplest way to subscribe to an ICS feed is simply to email the link to yourself. The iPhone interprets any URL ending in “.ics” as a iCalendar feed and asks if you want to subscribe. This ensures that the link is typed correctly.

Note: This no longer works in iOS 4.2! Now you have to add it in Settings. See Apple Breaks ICS Calendar Auto-Subscription In iOS 4.2.

If you need to manually set up an iCalendar feed, it’s very similar to CalDAV. Follow these steps:

1. Locate the calendar feed you want to use and copy it using OS 3.0′s new copy and paste features
   1. If you use TripIt, log into your account in the iPhone Safari browser
   2. Select the “iCal Feed” icon in your main page
   3. In the popup, select “Subscribe to calendar feed”
   4. Tap and hold the resulting URL (which begins with “webcal://”) until the “Copy” box appears
   5. Tap “Copy”
2. Go back to the hope screen and select “Settings”
3. Select “Mail, Contacts, Calendars”
4. Select”Add Account…” under “Accounts”
5. Select “Other” at the bottom
6. Select “Add Subscribed Calendar”
7. Select the “Server” box and tap “Paste”
8. Select “Next”
9. Optionally modify the description

Updates to the iCalendar feed will now show up in your calendar. These are read only, of course, but it’s awfully nice to be able to subscribe to a TripIt or Dopplr feed or the Red Sox schedule on your phone!

One more time: The “Sync events x weeks back” limit in settings does not apply to CalDAV or ICS! Large numbers of events will cause Calendar to be very, very slow. Beware!

© sfoskett for Stephen Foskett, Pack Rat, 2009. | How To Subscribe To Internet Calendars In iPhone OS 3.0
This post was categorized as Apple, Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

I love using TripIt, but is Pro worth the price?

Without a doubt, TripIt is one of the best online travel tools I’ve come across. With very little effort, TripIt creates consolidated travel itineraries including air, hotel, and car, enabling automatic calendar integration and sharing. They even introduced an iPhone app, putting the itinerary, along with helpful links to maps and flight tracking, right in your pocket whether online or off. The company cleverly combs forwarded confirmation emails from just about every travel company and web site, extracting the pertinent bits.

I’ve become a TripIt ambassador, inviting all of my co-workers and close friends to join in. But free services have their limits, and I have long wondered how TripIt would monetize their business. The company has been partnering with airlines (like Virgin America) and airport shuttle services, but partnerships don’t keep the lights on. Eventually the company would have to find a way to make money.

The answer arrived in my inbox this morning. TripIt is introducing an optional “TripIt Pro” version which adds automatic monitoring of itineraries, notifying if your flight is delayed, for example, as well as mobile alerts. This version will cost end-users $9.95 per month (once the trial period ends).

Although I love TripIt, I’m not sure if this upgrade is worth nearly $120 per year. Airlines already send alerts of delayed or cancelled flights to my phone via email or SMS. I trust that TripIt’s alerts will be more uniform and helpful, but I doubt they’ll be that much better. For now, I’m holding off on TripIt Pro.

The company does have plans to add alternate flight options in the future, which might start adding serious value. If they can say “go to the Delta counter within the next 10 minutes to get re-booked to Boston” I’d be all over it! I’d also like to see better integration with Exchange and iPhone calendars than the current simple ICS subscription. But let’s think bigger than this.

As a frequent flier, I’d love it if TripIt could help manage my airline and hotel mileage accounts. What if it suggested ways of maximizing their value, keeping track of upgrade “stickers” and the like? What if the company monitored the latest mileage promotions? I’d also love it if they included airport tips, like which restaurant at Chicago O’Hare serves edible food (Maccaroni Grill near gate K2) and where to find a power outlet (in the outermost corridor between E and F). TripIt already points to SeatGuru’s amazing aircraft information, but how about integrating this information right into the itinerary? And I’d love to see a combination of TripIt and Kayak!

What do you think? What can TripIt add to make its Pro service worthwhile to the frequent flier?

© sfoskett for Stephen Foskett, Pack Rat, 2009. | TripIt Goes Pro To Monetize Travel Itinerary Management
This post was categorized as Apple, Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

iPhone OS 3.0 is coming, offering enhancements for enterprise Exchange ActiveSync

As the release of iPhone OS 3.0 nears, I set out to discover how the new OS changes the iPhone’s ability to synchronize data with Microsoft Exchange servers using ActiveSync. What follows here is my deductions so far, and is of course subject to change when the new OS is released!

For the most up-to-date information, see my iPhone Exchange ActiveSync Guide!

This post is part of my series focused on integrating the iPhone with Microsoft Exchange using ActiveSync:

• iPhone OS 3.0 information:
  1. First Look: iPhone 3.0 And Exchange ActiveSync Integration
  2. How To Subscribe To Internet Calendars In iPhone OS 3.0
  3. How To Access LDAP Directories In iPhone OS 3.0
  4. iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
• How To Set Up iPhone Exchange ActiveSync
1. A Few iPhone Exchange ActiveSync Gotchas
2. Can the iPhone Sync With Multiple Exchange Servers?

New ActiveSync Features

1. iPhone OS 3.0 allows users to create meeting invitations! Finally, right from the phone, you will be able to set up meetings, select invitees, and send invitations. Initial reports are that this functionality is definite and fairly complete.
2. Enhanced mail search includes contacts, messages, and even mail still on the Exchange server! This is a huge and welcome addition. No longer will you be frustrated that the iPhone didn’t download that one important message from last month, and no longer will you have to scroll around trying to locate it! This is integrated into the new Spotlight screen: Flick left from the home screen and you’ll be able to search email, contacts, calendars, and all other phone content! But Spotlight only searches message metadata, not message content.

New Related Features

1. The calendar app supports CalDAV and ICS calendars as well as ActiveSync, making it much easier to use Google, Yahoo, and TripIt calendars. But these probably will not be integrated and synchronized with the ActiveSync calendar, leaving you in multiple-calendar hell.
2. Peer-to-peer contact exchange using BlueTooth seems certain. Since the iPhone gracefully integrates on-phone changes with ActiveSync contacts already, this will be a welcome way to build out one’s Exchange address book.
3. Cut, copy, and paste are definitely in, and will work in the mail, contacts, and calendar apps!
4. The mail app now supports landscape mode, with its larger keyboard.
5. A new API for email within applications would be compatible with Exchange, allowing a new family of corporate apps and possibly mitigating some of the missing features. I can imagine someone developing a far more feature-packed email client which embeds the native email client and extends its support to public folders, for example.
6. iPhones running 3.0 appear to allow automatic on-demand connections to VPNs. Again, not specifically an ActiveSync feature, but this would make the process of accessing a firewalled Exchange server more friendly.
7. OS 3.0 supports LDAP servers. Although this is not an ActiveSync issue per se, it could allow a workaround for the single-ActiveSync issue (which remains). LDAP contacts would make the basic IMAP email connection with a second Exchange server somewhat more tolerable. But it’s not yet clear if LDAP contacts are all that functional in 3.0, or whether they’ll make the cut at all.

Bad News

1. The iPhone will remain limited to full ActiveSync with a single Exchange server. Although you are free to establish as many IMAP connections as you like, including connecting to Exchange with IMAP, you cannot use more than one ActiveSync service. However, as noted above, 3.0 does include LDAP support so at least the contacts from your second Exchange server might be accessible.
2. Still no notes sync (with Exchange). Although iPhone OS 3.0 does allow synchronization of notes with Apple Mail for Mac users, it does not appear to support Exchange or Apple’s own MobileMe over-the-air services.
3. Spotlight does not include full-text search of mail messages. Although it’s nice to be able to search through everything on the iPhone, and even content on the Exchange server, you still have to remember the sender, subject, etc.
4. Battery life is poor with Exchange ActiveSync push and the new push notifications enabled. iPhone push battery life has been a problem for quite a while.

As the iPhone OS 3.0 release nears, I will keep my eyes open for enterprise Exchange ActiveSync features and post them here. Subscribe to my Apple feed for up-to-date details!

© sfoskett for Stephen Foskett, Pack Rat, 2009. | iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
This post was categorized as Apple. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

Get your reservations through Kayak

Kayak is a travel site, allowing you to search for flights, hotels, and cars. Ho-hum, right? But Kayak is a meta-site – rather than a virtual travel agent, it’s a comparator of flights, availability, and fares with high usability.

Want a three-way trip to DC and Raleigh, with no more than one connection, using only Star Alliance carriers, leaving after 6 PM, with no connections through Denver? How about finding a less-expensive hotel in Dallas in the Hilton or Starwood chains near 75 or downtown? These (totally real-life) scenarios are easy with Kayak. I should know – I booked both last month!

Kayak is the quintessential AJAX/Web 2.0 take on the mundane travel site, with fabulous animation, interactivity, and even some social features. It aggregates prices from most online sources (except Southwest), features reviews (both local and gleaned from the web), and makes its money when you click through to purchase at (m?)any of the sites shown. Check out the little-noticed map view of hotels, charts of pricing over time, and (with an account) flexible travel.

Manage tour itinerary with TripIt

Once you’ve got your tickets, your next task will be to organize your full itinerary and enter it into your calendar, which is where TripIt comes in. This nifty, new, and (so far) un-monetized service parses the confirmation emails you forward to it and makes a unified, readable, and iCalendar-exportable itinerary for you.

Since most travel receipts curiously don’t include an Outlook-compatible download, adding trip details to my calendar has long been a hassle. Although TripIt’s use of iCalendar is commendable, it’s not a complete fix, however. Although Outlook 2007 will natively show iCalendar feeds, it (and iTunes) will not sync them to my iPhone.

But all is not lost! One nice (and little-noticed) feature of TripIt is the fact that you can interact with your itinerary via email. Wondering when today’s flight is? Email plans@tripit.com with “get flight today” in the body and you’ve got your answer immediately without having to wait for EDGE or log in to a web site. In fact, I rarely go to the tripit.com site anymore – nearly all of my interaction with the service is through email.

One thing I might go to the site for is to see who else is traveling to the same places as me. Like so many sites, TripIt has a social network component, allowing others to see where you’re going, a-la the less-usable but more popular Dopplr. Speaking of Dopplr, one fun thing you can now do is populate it with data exported from TripIt – which gives you the best of both worlds!

Share the love on FlyerTalk

FlyerTalk is old school in many ways.  It’s basically a discussion forum for business travelers, with no fancy social networking software or transparent slide-over animated AJAX web thingamabobs.  But it’s absolutely indispensable if you want to make the most of your frequent flier miles and hotel points.  And it wouldn’t hurt if you’re a little on the fanatical side when it comes to air travel jargon and the like!

With your FlyerTalk account, you can participate in scintillating discussions on the latest Hilton or Starwood promotions, learn about secret codes that get you a discount (or not!) at National Car, figure out which resort to stay at, and learn what goes on behind the scenes in these industries.  The truly odd can learn about the time someone carried on the kitchen sink, the depths of dislike for US Airways, and what the colored lights by the exit mean.

Unlike so many supposed social networks, FlyerTalk is a community.  I’ve met many FlyerTalkers online and some in person, and everyone is thoroughly dedicated to making the most of our time spent away from home.  It would be worth it even without Coupon Connection – but of course rule 1 is, nobody talks about Coupon Connection!

Disclaimer: I am not affiliated with any of the sites mentioned here and receive no compensation from them. I am just very pleased with the (free) service I get from them and want to share the love with my friends.

© sfoskett for Stephen Foskett, Pack Rat, 2008. | Three Incredible Travel Websites You Ought To Use
This post was categorized as Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.