Are your Google Apps Calendars not public anymore? Here's how to fix it!

Sometime on November 30, Google broke public calendar sharing for apps users. This means that any calendars previously shared with the world (like, for example, my IT events calendar) are no longer visible. As is typical for Google, the change was made quietly and it was not immediately obvious how to fix it. But here’s what you should do if your calendar is no longer public.

Apparently, Google made a mistake when coding calendar sharing for Google Apps domains: The domain wide sharing controls only applied to primary calendars, not secondary calendars created by users. This meant that Google Apps administrators could not control public sharing of calendars.  Google fixed this issue by making the Google Apps calendar sharing settings apply to both primary and secondary calendars, pushing this out live around November 30, 2011.

The problem with this fix is that it breaks all public shared  calendars by default. Apparently, the grandfathered or default setting for calendar sharing was “only free/busy information”. But users could create their own calendars (what Google refers to as a secondary calendar) and set sharing to any value they liked. In fixing this, Google broke all sorts of public calendars this week.

You need to fix Google's "fix" in Apps Dashboard

Here’s how to fix Google’s broken fix:

1. Log into the Google Apps Dashboard as the Apps administrator
2. Under “Service Settings”, click “Calendar” (or point your browser to https://www.google.com/a/cpanel/YOURDOMAIN.COM/ServiceSettings#ServiceSettings/service=calendar)
3. In the “Sharing options” section, you will see “set user ability” for outside your domain. By default, this will be set to “Only free/busy information (hide event details)”. Instead, set it to “Share all information, but outsiders cannot change calendars” or “Share all information, and outsiders can change calendars”. This does not appear to change the permissions of existing calendars, so it should be safe to change.
4. If public sharing was previously enabled for a calendar, it should automatically be re-enabled now. If not, click the little triangle next to the calendar’s name in the Google calendar interface, select “Share this calendar”, then make sure “Make this calendar public” and “see all event details” are selected.

Here's the fix

It is really frustrating that Google would make a change that affects existing sharing settings explicitly chosen by Apps users, and doubly so thanks to Google’s ridiculously opaque and difficult tech support mechanisms. I couldn’t locate an answer in Google’s own support pages, though (ironically) a Google search did reveal the answer on one of Google’s own pages.

© sfoskett for Stephen Foskett, Pack Rat, 2011. | Google Broke Public Calendar Sharing For Apps Users – Here’s How To Fix It
This post was categorized as Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

You might also like to read How To Keep Your Family Activities In Sync With A Shared Google Calendar

Here Today, Gone Tomorrow

Why would Apple remove this handy feature?

Here’s what we’ve lost in iOS 4.2. Try the following on any iOS device (iPad, iPod Touch, or iPhone) running iOS 3.0 through 4.1:

1. In Safari, tap this link to a shared Google calendar of enterprise IT events
2. iOS will pop up the window above, asking if you’d like to subscribe
3. If you tap “Subscribe”, it will set up this calendar in the Calendar app, and new events will be added automatically

Oops! Safari in iOS 4.2 no longer knows what to do with ICS links!

But this no longer works in iOS 4.2! Instead, iOS reports an error and does nothing. ICS calendars still work fine in the Calendar app, and the links are handled perfectly in Mail and when using “webcal://” instead of “http://”, but most don’t use that access method. Although “webcal” is a de-facto standard for ics links, it is not an official one and is not used by many ics providers, including Google.

Subscribe to ICS Calendars in iOS 4.2

ICS auto-subscription still works fine for links in the Mail app

Here’s the new (convoluted) way to subscribe to an “.ics” calendar feed found on the web in iOS 4.2. Note that this also works pretty much the same in versions 3.0 through 4.1.

1. Tap-and-hold on the .ics link in Safari or Mail or wherever
2. Select “Copy” to copy the link onto your clipboard
3. Open “Settings”
4. Open “Mail, Contacts, Calendars”
5. Tap “Add Account…”
6. Tap “Other”
7. Tap “Add Subscribed Calendar”
8. Tap-and-hold to paste the .ics link you copied previously

That’s a much-longer process, and puts it out of reach for the average iPhone user. Who would know to tap “Other” or that a .ics link is a “Subscribed Calendar”? It’s totally unintuitive.

Sure, .ics links still work fine in Mail, but emailing yourself a link isn’t really obvious, either. And .ics links are so long and ugly, no one’s going to want to type one in.

Stephen’s Stance

Considering that this works fine in Mail and in Safari with “webcal” links, I bet this is a bug. Perhaps in adding support for HTML 5 and launching third-party apps from Safari broke this feature somehow. But Apple developers are notoriously difficult to contact, and I have no idea how to report this bug in a way they would hear. So I’ll just make it public here, along with the workaround, and hope someone is listening!

© sfoskett for Stephen Foskett, Pack Rat, 2011. | Apple Breaks ICS Calendar Auto-Subscription In iOS 4.2
This post was categorized as Apple. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

My friend Matt Simmons has a similar calendar for SysAdmins, but mine is a little different. Where he focuses more on user groups and the like, I’m focusing on big events like Interop, EMC World, and Cisco Live.

This is a public calendar, and is offered as a service. I welcome suggestions for additions or corrections – just email me!

Like Matt, I’m going to put some boundaries around the calendar, however:

1. This is intended for an enterprise IT infrastructure audience. I’ll only include events that I deem to be of interest to these folks.
2. I can’t include every webinar and presentation everywhere in the world. I’m using some editorial control to see whether the event really merits inclusion in my opinion. Go ahead and suggest it, but please don’t get sore if I don’t put it in.

So there you have it! You can subscribe using ICS, view it as HTML, or just access it by clicking the menu above. Enjoy!

© sfoskett for Stephen Foskett, Pack Rat, 2010. | Introducing The Enterprise IT Infrastructure Events Calendar
This post was categorized as Enterprise storage, Gestalt IT, Personal, Virtual Storage. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

This blog post is probably out of date. If you want to set up Exchange ActiveSync, you should instead consult one my guides:
	iPhone Exchange ActiveSync Setup		iPad Exchange ActiveSync Setup
	iPhone ActiveSync Troubleshooting		iPad ActiveSync Troubleshooting

That's right: I now have five Exchange ActiveSync accounts on my iPhone!

Among the many exciting features of Apple’s version-4 iPhone OS is the long-awaited ability to sync to multiple Exchange ActiveSync servers. The new software, now dubbed iOS 4, can synchronize mail, contacts, and calendars between many different services that use Microsoft’s Exchange ActiveSync protocol, including Microsoft Exchange 2003, 2007, and 2010 and Google’s Gmail service.

Who Needs Multiple Exchange Servers?

You may be wondering if you need this capability. After all, only business people commonly use Microsoft’s corporate Exchange email server, and they tend to only have a single account. But Microsoft’s Exchange ActiveSync protocol is widespread: It is supported by Google Gmail, Microsoft Live Hotmail, and many other services. Contrary to expectations, most people actually do have an Exchange ActiveSync account, and many have more than one!

I currently use no less than five Exchange ActiveSync accounts, and I’m very pleased to have all of them successfully synchronized with my iPhone. I use Google’s Gmail service for personal mail as well as two Google Apps domains (GestaltIT.com and Fosketts.net). I also have two genuine Microsoft Exchange server accounts belonging to corporate clients. It’s amazing to have all of these up and running on the iPhone!

How To Set Up Multiple Exchange ActiveSync Accounts

Setting up a Google account as Exchange instead of IMAP brings additional functionality

It’s really quite simple to set up multiple Exchange ActiveSync accounts in iOS 4: You just do it. Where the old iPhone OS would complain if you tried to enter a second Exchange ActiveSync account, iOS 4 happily accepts them. It’s not clear what the limit is: I set up five Exchange accounts and see no limit in sight!

Refer to my iPhone Exchange ActiveSync Guide for step-by-step instructions on setting up Exchange ActiveSync on the iPhone. I’ve also put together an iPad Exchange ActiveSync Guide.

Note that many folks, like me, had already added their extra Gmail and Exchange accounts as IMAP, since the old iPhone OS had no trouble with these. In this case, you should disable these accounts first to avoid trouble. I decided to turn off my old IMAP accounts rather than deleting them, just in case I needed to fall back to this method in the future.

Look at that! A unified inbox! But why all those other inboxes?

Note that iOS 4 also includes two long-awaited features: A unified inbox and threaded message view. These work great with multiple Exchange ActiveSync accounts, allowing quick access to all your messages.

Quirks and Bugs

Apple seems to have used an incorrect (too short) Exchange server timeout. If you are running iOS 4.0, you should install the Exchange timeout profile (per Apple TS3398) by clicking here from the iPhone and rebooting.

Although iOS 4 mail is much nicer, it’s far from perfect. Most importantly, all this only works on iOS 4 compatible hardware: The iPhone 3G, 3GS, and 4. The original iPhone has to stick with 3.0 and its single-Exchange limit.

Apple may have added a unified inbox, but they made the mail app list even more cluttered by listing everything three times: Once in the unified inbox, again with a line-item per account inbox, and a third time per-account. Odd.

By default, every Exchange account added is named “Exchange” rather than using the email address like other account types. This is ugly, and requires the user to manually change the account name in Settings->Mail to avoid confusion.

It took a while for the Calendar app to synchronize, and it used incorrect calendar names for a while. Also, it seems to only synchronize the default calendar, not any others you might have.

iOS 4 will happily maintain duplicate contacts in one or more lists. I synchronized Address Book with Gmail and Entourage, so all of my contacts were listed four times. It’s probably best to synchronize only one contact list to avoid this situation.

Pay no mind: You won't lose all your Exchange contacts, just those from this account!

When you turn off contact synchronization, iOS 4 pops up a disturbing warning that “all Exchange contacts will be removed.” They won’t. It will only delete the contacts from that one Exchange ActiveSync account.

© sfoskett for Stephen Foskett, Pack Rat, 2010. | How To Set Up Multiple Exchange ActiveSync Accounts in iPhone iOS 4
This post was categorized as Apple, Everything, Features, Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

Why Share a Calendar?

Google CalDAV keeps my busy family calendar in sync

With three active kids, my family has a lot going on. My wife, our au pair, and I are always heading in different directions, and new appointments are often added literally “in the field.” Baseball practice is rescheduled, a special ballet session is added, maybe a birthday party on Saturday. The iPhone makes it simple to add these events to a calendar, but it’s easy to forget or get out of sync.

Most devices can subscribe to multiple Internet-enabled calendar services and present a unified view. This includes iPhones, iPads, Blackberries, Androids, and popular desktop applications. Many services are read-only – that is, subscribers may view but not create or modify calendar items. But the CalDAV protocol allows any linked device to not only display events but create and update them as well!

What You Need

Google added CalDAV support back in July of 2008, and Apple added read/write support a year later in iPhone OS 3.0, so the iPad has always had this capability. Most other devices and applications support CalDAV as well.

You will probably want to create a special Gmail or Google Apps account just for this use. I use Google Apps for the Fosketts.net domain, so I created an account called “activities”. A regular Gmail account would probably work as well, but you’ll need to select a unique (and probably fairly odd) name.

Set It Up on iPhone or iPad

These instructions are specific to the iPhone or iPad, but other devices probably use similar steps.

1. Create a new Gmail or Google Apps account to use as the shared calendar. I called mine “activities@fosketts.net” but yours could use any name.
2. On the iPhone or iPad, enter the Settings screen.
3. Select “Mail, Contacts, Calendars”
4. Select “Add Account…”


Add an "Other" account in "Mail, Contacts, Calendars", then select "Add CalDAV Account"

5. Select “Other” – don’t just add it as a Gmail account!
6. Select “Add CalDAV Account”


Enter "www.google.com" for the server and your full Gmail or Apps email address as "User Name"

7. Enter “www.google.com” for the “Server”
8. Enter your full calendar account address for “User Name” (e.g. “activities@fosketts.net”)
9. Enter the account password
10. Enter a description (e.g. “Family Activities”)
11. The iPhone or iPad will now auto-detect Google’s CalDAV settings and configure the account

That’s all there is to it!

Using the Shared Calendar

Sharing a calendar is just like sharing an email account: Every device synchronizes its content with the server and new items are distributed automatically. Just remember to select this calendar whenever you create shared events, since it might not be the default.

Let’s walk through the creation of a new event on an iPhone or iPad:

1. Open the “Calendar” app
2. Tap the “+” sign to create a new event
3. In the “Add Event” screen, enter the Title, Location, Start and End time, etc.
4. Set any desired “Alert” items here – they’ll be synchronized too!
5. Tap “Calendar” and select the shared activities calendar – it might not be the default!
6. Tap “Done” and the iPhone or iPad will immediately send this new event to Google’s CalDAV server. It should show up on all subscribed phones and other devices within an hour.

Gotchas

The main gotcha is simply using the wrong calendar. Make sure you select this shared CalDAV calendar every time you add a shared calendar entry. If it’s not selected, it won’t be shared!

CalDAV is a great protocol, but sometimes it’s a little too thorough. Any changes made to the Alerts will propagate to all connected phones or other clients. If someone else adds an event, you may be surprised to have alerts begin showing up for events you didn’t create. They might also change the Alerts, adding a second or third alarm or email notification.

Google defaults to sending an email and pop-up alert before any event created, and these settings spill down to the iPhone, iPad, or iCal on OS X. I was pulling out my hair trying to stop the emails before I figured out I needed to remove them under “Settings”->”Notification” at calendar.google.com. Otherwise, they would automatically reappear even after I removed them in iCal!

Two-way sync only works with CalDAV, so devices that only support ICS can view but not create or update calendar items.

© sfoskett for Stephen Foskett, Pack Rat, 2010. | How To Keep Your Family Activities In Sync With A Shared Google Calendar
This post was categorized as Everything, Features, Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

Check it out! How To Keep Your Family Activities In Sync With A Shared Google Calendar

For the most up-to-date information, see my iPhone Exchange ActiveSync Guide!

This post is part of my series focused on integrating the iPhone with Microsoft Exchange using ActiveSync:

• iPhone OS 3.0 information:
  1. First Look: iPhone 3.0 And Exchange ActiveSync Integration
  2. How To Subscribe To Internet Calendars In iPhone OS 3.0
  3. How To Access LDAP Directories In iPhone OS 3.0
  4. iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
• How To Set Up iPhone Exchange ActiveSync
1. A Few iPhone Exchange ActiveSync Gotchas
2. Can the iPhone Sync With Multiple Exchange Servers?

This is really a major advancement for the iPhone platform. With 3.0, you have many different calendar synchronization options and can mix and match, using all or none as you see fit:

How to Subscribe to a CalDAV Server (Like Google Calendar)

CalDAV is a powerful open protocol for calendar event synchronization. Lots of services support it, including Google’s free Calendar application, which is part of gmail and Google Apps. It’s a mash-up of WebDAV and ICS and supports two-way synchronization, notes, alerts, and such. iPhone OS 3.0 includes CalDAV as a supported protocol for over-the-air subscription and synchronization, so it can seamlessly synchronize your Google calendar with your phone calendar. Unlike ICS, however, you can create and edit CalDAV entries on the phone and the changes will quickly show up in your Google calendar.

iPhone 3.0 includes direct over-the-air use of CalDAV, ICS, and LDAP servers

Setting up CalDAV, though hidden, is pretty slick. Follow these steps:

1. On the iPhone, select “Settings”
2. Select “Mail, Contacts, Calendars”
3. Select”Add Account…” under “Accounts”
4. Select “Other” at the bottom
5. Select “Add CalDAV Account”
6. Enter “www.google.com” for “Server” – the iPhone will automatically identify this as a google CalDAV server!
7. Enter your gmail user name (e.g. “sfoskett”) or full google apps username and domain (e.g. “stephen@fosketts.net”) for “User”
8. Enter your password for “Password”
9. Optionally modify the description
10. Select “Next” and you’re done!

The iPhone recognizes Google Calendar – it’s smart enough to “know” that when you enter “www.google.com” as the CalDAV server it needs to correctly format the URL for Google. Other CalDAV server types might need some tweaking, which you can do in the Advanced tab of the CalDAV’s account in Settings.

All CalDAV calendars are bi-directional, meaning you can create or edit entries and they will (eventually) synchronize on both the phone and calendar server. In my tests, items modified on the iPhone showed up almost immediately, while changes made on Google’s calendar server took a few minutes to show up.

Two notes on CalDAV:

1. Although the documentation says it’s read-only, my Google Calendar absolutely, definitely, is read/write: I can create and modify appointments in the Google Calendar on the iPhone and it shows up online.
2. The “Sync events x weeks back” limit in settings does not apply to CalDAV or ICS! Large numbers of events will cause Calendar to be very, very slow. Beware!

Other popular apps also support CalDAV, including Apple Leopard Server’s iCal Server, Yahoo Calendar, and Zimbra.

I use this capability as a shared family activities calendar. What ideas do you have?

How to Subscribe to an iCalendar Server/.ICS feed

iCalendar is an older calendar subscription format, and many servers offer .ICS feeds of calendar entries. I particularly love TripIt‘s free travel itinerary service, which is available as an ICS feed. iPhone OS 3.0 also includes iCal as a supported protocol for over-the-air subscription, so you can view your ICS feeds right in your phone calendar. Note that iCalendar is read-only, like an RSS feed, so you cannot create or edit items on the phone.

Tap a link to a .ics file and the iPhone will ask to subscribe

The simplest way to subscribe to an ICS feed is simply to email the link to yourself. The iPhone interprets any URL ending in “.ics” as a iCalendar feed and asks if you want to subscribe. This ensures that the link is typed correctly.

Note: This no longer works in iOS 4.2! Now you have to add it in Settings. See Apple Breaks ICS Calendar Auto-Subscription In iOS 4.2.

If you need to manually set up an iCalendar feed, it’s very similar to CalDAV. Follow these steps:

1. Locate the calendar feed you want to use and copy it using OS 3.0′s new copy and paste features
   1. If you use TripIt, log into your account in the iPhone Safari browser
   2. Select the “iCal Feed” icon in your main page
   3. In the popup, select “Subscribe to calendar feed”
   4. Tap and hold the resulting URL (which begins with “webcal://”) until the “Copy” box appears
   5. Tap “Copy”
2. Go back to the hope screen and select “Settings”
3. Select “Mail, Contacts, Calendars”
4. Select”Add Account…” under “Accounts”
5. Select “Other” at the bottom
6. Select “Add Subscribed Calendar”
7. Select the “Server” box and tap “Paste”
8. Select “Next”
9. Optionally modify the description

Updates to the iCalendar feed will now show up in your calendar. These are read only, of course, but it’s awfully nice to be able to subscribe to a TripIt or Dopplr feed or the Red Sox schedule on your phone!

One more time: The “Sync events x weeks back” limit in settings does not apply to CalDAV or ICS! Large numbers of events will cause Calendar to be very, very slow. Beware!

© sfoskett for Stephen Foskett, Pack Rat, 2009. | How To Subscribe To Internet Calendars In iPhone OS 3.0
This post was categorized as Apple, Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

This blog post is probably out of date. If you want to set up Exchange ActiveSync, you should instead consult one my guides:
	iPhone Exchange ActiveSync Setup		iPad Exchange ActiveSync Setup
	iPhone ActiveSync Troubleshooting		iPad ActiveSync Troubleshooting

iPhone OS 3.0 is here, offering enhancements for enterprise Exchange ActiveSync

iPhone OS 3.0 was released today, and I’ve had a chance to play with it for a bit now. I am very impressed with the improvements Apple has made, and think that 3.0 will be much more welcome in Microsoft Exchange environments. However, it’s still not quite up to the high standard set by the BlackBerry.

Wondering how to get Exchange working in 3.0? Start here:
How To Set Up iPhone Exchange ActiveSync

For the most up-to-date information, see my iPhone Exchange ActiveSync Guide!

This post is part of my series focused on integrating the iPhone with Microsoft Exchange using ActiveSync:

• iPhone OS 3.0 information:
  1. First Look: iPhone 3.0 And Exchange ActiveSync Integration
  2. How To Subscribe To Internet Calendars In iPhone OS 3.0
  3. How To Access LDAP Directories In iPhone OS 3.0
  4. iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
• How To Set Up iPhone Exchange ActiveSync
1. A Few iPhone Exchange ActiveSync Gotchas
2. Can the iPhone Sync With Multiple Exchange Servers?

Major Changes

Apple made some significant updates to all three of the components touched by ActiveSync: Mail, Calendar, and Contacts.

• The Calendar has been totally re-done, more smoothly supporting multiple calendars, syncing with local calendars and Exchange at the same time, CalDAV and .ICS natively, and allowing on-phone creation of meeting invitations for Exchange users.
• The Contacts application can now sync with local address books and Exchange at the same time.
• Mail is more flexible, with per-folder downloading of Exchange messages.

As I noted last month, however, OS 3.0 is not all roses. In particular, the following issues continue to haunt the phone:

1. The iPhone only supports full ActiveSync with a single Exchange server. Although you are free to establish as many IMAP connections as you like, including connecting to Exchange with IMAP, you cannot use more than one ActiveSync service.
2. Still no notes and tasks sync (with Exchange). Although iPhone OS 3.0 does allow synchronization of notes with Apple Mail for Mac users, it does not support Exchange or Apple’s own MobileMe over-the-air services.
3. No public folder support.
4. ICS and CalDAV seems to be desktop-sync only.
5. Spotlight does not include full-text search of mail messages.
6. Push email remains slow, flaky, and battery-consuming. This is a very tough nut to crack!

Mail

The mail application gets numerous improvements for all mail servers. Notable among these is landscape mode and spotlight search. When it comes to Exchange ActiveSync, the changes are harder to notice. One thing that struck me was the ability to specify which folders to “push” along with the Inbox. Perhaps this was there all along and I missed it, but I never noticed it before.

Note that the Push settings have been moved under “Mail, Contacts, Calendars” in OS 3.0.

Calendar

OS 3.0 is much more sensible in organizing and synchronizing multiple calendar types

Although iPhone OS 2.0 supported multiple calendars, it was very confusing and not at all integrated with Exchange. OS 3.0 has cleaned things up significantly. As illustrated, the iPhone now organizes calendars into categories: Those synced from the Mac or PC and those synced over the air from an Exchange server.

That’s right – the iPhone can now sync calendar entries over both USB and Exchange at the same time! This is super handy, since iTunes supports CalDAV and ICS subscribed calendars through iCal on OS X, and presumably on Windows as well. I’ve written before about TripIt’s solid iPhone app, and this gives another way to view trips. But the iPhone doesn’t seem to support either CalDAV of ICS over the air, which is something of a disappointment. We can’t have everything, can we? Update: I missed it! iPhone OS 3.0 does include over-the-air CalDAV and ICS!

Of course, the new spotlight search supports calendar entries as well, allowing quick access to appointments.

Perhaps the most-anticipated calendar feature for iPhone OS 3.0 is meeting invite support. I can confirm that it is possible to create a meeting, add attendees, and send invites right from the iPhone, and that this works over the air! This is a specific Exchange feature, so of course it only works for the Exchange calendar. But you can easily change an existing non-exchange item to the Exchange calendar and start inviting attendees, even those not using Exchange.

But there are still limitations. You cannot add invitees to someone else’s meeting. You cannot make any changes to an appointment synced from the desktop (CalDAV and ICS included). You cannot forward a meeting request from the calendar app. You cannot see free/busy time when scheduling. It’s not like you have Outlook in your pocket!

One more weird thing I noticed: Nearly every app now has a landscape mode, including mail and contacts, but calendar is locked in portrait only!

Contacts

Like calendars, contacts now supports both iTunes and over-the-air Exchange syncing

The other application to see some updates is Contacts. Like the calendar app, Contacts can now sync to both local desktop and over-the-air Exchange sources at the same time. The iPhone sync combines desktop sources into an “on my iPhone” category and maintains Exchange contacts separately. It also includes access to an Exchange global address list (GAL), and this seems to work much better now than it used to.

Contact management is somewhat limited, however. If you locate a user in the GAL, you can’t add them to your Exchange or iPhone contact list without copy and paste (did I mention that it works?) or finding an email message from them. The phone also has no de-duplication features, so if your desktop contact list is synced with Exchange already you will have a world of duplicate entries.

Summary

All in all, iPhone OS 3.0 is a worthwhile upgrade, especially for business users. Everything seems to work more smoothly and logically than in 2.0, and the added Exchange calendar invite support is great. The complete set of additions, from copy and paste to spotlight search, are excellent as well. But, like the Mac, the iPhone remains just a bit left-of-center in the world of business and Microsoft Exchange. Maybe that’s for the best!

Check out Paul Robichaux’s comments on 3.0′s mail as well!

© sfoskett for Stephen Foskett, Pack Rat, 2009. | First Look: iPhone 3.0 And Exchange ActiveSync Integration
This post was categorized as Apple, Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

I love using TripIt, but is Pro worth the price?

Without a doubt, TripIt is one of the best online travel tools I’ve come across. With very little effort, TripIt creates consolidated travel itineraries including air, hotel, and car, enabling automatic calendar integration and sharing. They even introduced an iPhone app, putting the itinerary, along with helpful links to maps and flight tracking, right in your pocket whether online or off. The company cleverly combs forwarded confirmation emails from just about every travel company and web site, extracting the pertinent bits.

I’ve become a TripIt ambassador, inviting all of my co-workers and close friends to join in. But free services have their limits, and I have long wondered how TripIt would monetize their business. The company has been partnering with airlines (like Virgin America) and airport shuttle services, but partnerships don’t keep the lights on. Eventually the company would have to find a way to make money.

The answer arrived in my inbox this morning. TripIt is introducing an optional “TripIt Pro” version which adds automatic monitoring of itineraries, notifying if your flight is delayed, for example, as well as mobile alerts. This version will cost end-users $9.95 per month (once the trial period ends).

Although I love TripIt, I’m not sure if this upgrade is worth nearly $120 per year. Airlines already send alerts of delayed or cancelled flights to my phone via email or SMS. I trust that TripIt’s alerts will be more uniform and helpful, but I doubt they’ll be that much better. For now, I’m holding off on TripIt Pro.

The company does have plans to add alternate flight options in the future, which might start adding serious value. If they can say “go to the Delta counter within the next 10 minutes to get re-booked to Boston” I’d be all over it! I’d also like to see better integration with Exchange and iPhone calendars than the current simple ICS subscription. But let’s think bigger than this.

As a frequent flier, I’d love it if TripIt could help manage my airline and hotel mileage accounts. What if it suggested ways of maximizing their value, keeping track of upgrade “stickers” and the like? What if the company monitored the latest mileage promotions? I’d also love it if they included airport tips, like which restaurant at Chicago O’Hare serves edible food (Maccaroni Grill near gate K2) and where to find a power outlet (in the outermost corridor between E and F). TripIt already points to SeatGuru’s amazing aircraft information, but how about integrating this information right into the itinerary? And I’d love to see a combination of TripIt and Kayak!

What do you think? What can TripIt add to make its Pro service worthwhile to the frequent flier?

© sfoskett for Stephen Foskett, Pack Rat, 2009. | TripIt Goes Pro To Monetize Travel Itinerary Management
This post was categorized as Apple, Personal. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

iPhone OS 3.0 is coming, offering enhancements for enterprise Exchange ActiveSync

As the release of iPhone OS 3.0 nears, I set out to discover how the new OS changes the iPhone’s ability to synchronize data with Microsoft Exchange servers using ActiveSync. What follows here is my deductions so far, and is of course subject to change when the new OS is released!

For the most up-to-date information, see my iPhone Exchange ActiveSync Guide!

This post is part of my series focused on integrating the iPhone with Microsoft Exchange using ActiveSync:

• iPhone OS 3.0 information:
  1. First Look: iPhone 3.0 And Exchange ActiveSync Integration
  2. How To Subscribe To Internet Calendars In iPhone OS 3.0
  3. How To Access LDAP Directories In iPhone OS 3.0
  4. iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
• How To Set Up iPhone Exchange ActiveSync
1. A Few iPhone Exchange ActiveSync Gotchas
2. Can the iPhone Sync With Multiple Exchange Servers?

New ActiveSync Features

1. iPhone OS 3.0 allows users to create meeting invitations! Finally, right from the phone, you will be able to set up meetings, select invitees, and send invitations. Initial reports are that this functionality is definite and fairly complete.
2. Enhanced mail search includes contacts, messages, and even mail still on the Exchange server! This is a huge and welcome addition. No longer will you be frustrated that the iPhone didn’t download that one important message from last month, and no longer will you have to scroll around trying to locate it! This is integrated into the new Spotlight screen: Flick left from the home screen and you’ll be able to search email, contacts, calendars, and all other phone content! But Spotlight only searches message metadata, not message content.

New Related Features

1. The calendar app supports CalDAV and ICS calendars as well as ActiveSync, making it much easier to use Google, Yahoo, and TripIt calendars. But these probably will not be integrated and synchronized with the ActiveSync calendar, leaving you in multiple-calendar hell.
2. Peer-to-peer contact exchange using BlueTooth seems certain. Since the iPhone gracefully integrates on-phone changes with ActiveSync contacts already, this will be a welcome way to build out one’s Exchange address book.
3. Cut, copy, and paste are definitely in, and will work in the mail, contacts, and calendar apps!
4. The mail app now supports landscape mode, with its larger keyboard.
5. A new API for email within applications would be compatible with Exchange, allowing a new family of corporate apps and possibly mitigating some of the missing features. I can imagine someone developing a far more feature-packed email client which embeds the native email client and extends its support to public folders, for example.
6. iPhones running 3.0 appear to allow automatic on-demand connections to VPNs. Again, not specifically an ActiveSync feature, but this would make the process of accessing a firewalled Exchange server more friendly.
7. OS 3.0 supports LDAP servers. Although this is not an ActiveSync issue per se, it could allow a workaround for the single-ActiveSync issue (which remains). LDAP contacts would make the basic IMAP email connection with a second Exchange server somewhat more tolerable. But it’s not yet clear if LDAP contacts are all that functional in 3.0, or whether they’ll make the cut at all.

Bad News

1. The iPhone will remain limited to full ActiveSync with a single Exchange server. Although you are free to establish as many IMAP connections as you like, including connecting to Exchange with IMAP, you cannot use more than one ActiveSync service. However, as noted above, 3.0 does include LDAP support so at least the contacts from your second Exchange server might be accessible.
2. Still no notes sync (with Exchange). Although iPhone OS 3.0 does allow synchronization of notes with Apple Mail for Mac users, it does not appear to support Exchange or Apple’s own MobileMe over-the-air services.
3. Spotlight does not include full-text search of mail messages. Although it’s nice to be able to search through everything on the iPhone, and even content on the Exchange server, you still have to remember the sender, subject, etc.
4. Battery life is poor with Exchange ActiveSync push and the new push notifications enabled. iPhone push battery life has been a problem for quite a while.

As the iPhone OS 3.0 release nears, I will keep my eyes open for enterprise Exchange ActiveSync features and post them here. Subscribe to my Apple feed for up-to-date details!

© sfoskett for Stephen Foskett, Pack Rat, 2009. | iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
This post was categorized as Apple. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.

The iPhone doesn't support more than one Exchange/ActiveSync pairing

One of the major advances introduced in iPhone software version 2.0 was the ability to sync over-the-air to Microsoft Exchange servers using Microsoft’s ActiveSync protocol. This was introduced to much fanfare with the iPhone 3G and is available on older updated iPhone and iPod Touch units, too. Google and NuevaSync also offer over-the-air calendar and contact syncing for the iPhone using ActiveSync.

All of these synchronization options seem like an embarrassment of riches for iPhone users. But, like so many things in life, they’re too good to be true. iPhone OS 2 and 3 can’t sync to more than one Exchange/ActiveSync server at a time! Or, at least, not in the way you’d like.

Note: iPhone OS 4.0 will allow syncing to multiple Exchange ActiveSync accounts! See How To Set Up Multiple Exchange ActiveSync Accounts in iPhone iOS 4.

For the most up-to-date information, see my iPhone Exchange ActiveSync Guide!

This post is part of my series focused on integrating the iPhone with Microsoft Exchange using ActiveSync:

• iPhone OS 3.0 information:
  1. First Look: iPhone 3.0 And Exchange ActiveSync Integration
  2. How To Subscribe To Internet Calendars In iPhone OS 3.0
  3. How To Access LDAP Directories In iPhone OS 3.0
  4. iPhone 3.0 Exchange ActiveSync: Better But Not Perfect
• How To Set Up iPhone Exchange ActiveSync
1. A Few iPhone Exchange ActiveSync Gotchas
2. Can the iPhone Sync With Multiple Exchange Servers?

The Connected iPhone

Let’s back up a minute and talk about how the iPhone integrates with mail, contact, and calendar servers. There are essentially two synchronization engines at work here:

• Like all iPods, iTunes can synchronize your contacts, calendars, and mail account information (though not the mail messages themselves) over a USB connection to the iPhone and iPod Touch. This requires a full copy of Outlook 2003 or later on Windows but works with the built-in address book and iCal calendar on Mac OS X.
• The iPhone can also synchronize some or all components of email, contacts, calendars, and bookmarks using a variety of over-the-air protocols.

Note that when you configure over-the-air sync, you must disable USB sync, and vice versa.

iPhone Email Sync

Configured mail accounts can synchronize email messages in one of six ways:

1. Periodically pulling message content down using the POP protocol – this is what most older ISPs and mail accounts use
2. Periodically pulling message content down using the more advanced IMAP protocol – this is what newer mail accounts, including Gmail, AOL, and Yahoo use
3. Having mail pushed to the phone using a weird combination of hidden SMS and IMAP – this is what Yahoo push mail uses
4. Having mail pushed to the phone using a proprietary notification system of XMPP (Jabber) and IMAP – this is what Apple’s MobileMe push mail uses
5. Pulling or receiving push messages using Microsoft’s ActiveSync technology – this is what Exchange servers, NuevaSync, Kerio, Zimbra, and Google’s over-the-air calendar and contact (but not email) sync use
6. The iPhone’s software seems to support IMAP Idle, which is a realtime message push technology supported by Gmail and some advanced mail systems, but the phone will not use it unless the mail application is actually open on the phone

The iPhone does not support P-IMAP, BlackBerry, or other over-the-air protocols at this point.

The iPhone can sync email messages to any number of IMAP or POP accounts without a problem, but it can only sync to a single ActiveSync server at once. So you can set up Gmail over IMAP, Yahoo over SMS/IMAP, your local provider over POP, a Gmail Apps account over IMAP, etc at the same time as your work Exchange server without a problem. But you cannot set up more than one Exchange server using ActiveSync.

iPhone Calendar and Contact Sync

Calendar and contact information can only be synced in one of (perhaps) three ways:

1. Over a physical USB connection to iTunes (as in the original iPhone 1.0) to Outlook or OS X
2. Using some unknown protocol that MobileMe uses – can anyone identify this?
3. Using ActiveSync to an Exchange Outlook Web Access (OWA) server

Yes, that’s really it. Every over-the-air calendar-and-contact sync system (other than perhaps MobileMe) uses the ActiveSync protocol, including Microsoft Exchange, NuevaSync, Zimbra, and Google’s service.

Now the punch line: The iPhone can only sync to a single ActiveSync server at once. Read that again. Now consider what that means.

So no matter how cool a service is (Google sync, Zimbra), you cannot use it for over-the-air sync if you are also connected to an Exchange server. So even though the iPhone explicitly supports multiple calendars, you can’t sync them with multiple ActiveSync systems. So I guess the iPhone’s calendar system is even more disappointing than I thought!

Pick One ActiveSync Service

The upshot is this: iPhone users much pick one (and only one) ActiveSync service.

• Need to use the iPhone for work? You’ll probably have to use your work Exchange ActiveSync server, and can forget about (usefully) subscribing to MobileMe or using Google sync. Instead, try to sync everything else into Exchange in other ways (like Google’s Desktop app) and then let Exchange handle the iPhone sync.
• A dedicated Mac head? Subscribe to MobileMe and get all of your data there, to be sent to the iPhone.
• None of the above? Google’s new Sync service looks great!

The Big Mystery

There are many mysteries lurking here, but one is really perplexing to me. The iPhone seems to maintain its own set of contacts in addition to any ActiveSync contact store. Although it doesn’t obviously have multiple contacts pools, it must maintain them internally. But you can see that it does in a simple way:

1. Set up an ActiveSync server (like Exchange)
2. Set up an IMAP email account (like Gmail)
3. Add a unique contact on the phone (call him “Steve Jobs”)
4. Add a unique contact in Exchange (call him “Bill Gates”)
5. Add a unique contact in Gmail (call him “Sergey Brin”)
6. Now turn on and off the accounts one at a time

Notice that turning off the Gmail account will, within a few minutes, cause your “Sergey Brin” contact to disappear! Turn it back on and Sergie is back. Now do the same for Exchange and Bill Gates. All the while, your “Steve Jobs” contact should stay put. And this all happens in a single contact list! If you assigned one of these to a “favorite”, their name will be replaced by their number when you remove their account.

So the is iPhone somehow syncing contacts over IMAP? Or does it use some other Google-specific protocol? And how does MobileMe’s contact sync work? Time will tell!

© sfoskett for Stephen Foskett, Pack Rat, 2009. | Can the iPhone Sync With Multiple Exchange Servers?
This post was categorized as Apple. Each of my categories has its own feed if you'd like to filter out or focus on posts like this.